Terms & Conditions for Queer Spirit Membership 2026
Last update: October 10 2025 (DRAFT)
Definitions
"We" refers to Queer Spirit Festival CIC (a community interest company, number 14681765)
General information
The event dates for the Queer Spirit Festival 2026 are from Thursday 13th August to Monday 17th August 2026. The site opens at 2pm Thursday 13th August and all members must leave the site by 3pm on Monday 17th August 2026.
Your purchase of one or more memberships implies that you have read and agree to all the terms and conditions given here and in any of the linked pages (such as those relating to crew places, payment plans etc.) All terms and conditions regarding memberships fall under the jurisdiction of UK law and by purchasing one or more memberships you are entering a legally binding contract.
In the event of any breach of these terms & conditions, we reserve the right, to cancel memberships, refuse admission, remove the holder, or confiscate offending articles. We reserve the right to refuse admission, charge additional surcharges if the incorrect membership has been purchased, and may conduct security searches of persons and belongings, on entry to the event, to meet our duty of care and licensing conditions.
We reserve the right to cancel memberships purchased for any reason.
Membership
You must be aged 18 or over on 13th August 2024 to buy membership(s) independently. Under 18s must be accompanied by a responsible person of 18 or over. Children aged under 6 on 13th August 2024 will be admitted free, but must have an infant membership. It is your responsibility to check that you have the correct membership(s). Please do not bring more dependants than you can easily be responsible for personally throughout the event.
If there is a change of your email address after your membership purchase, it is your responsibility to update your account details either via the website or by contacting us.
No camper vans or other type of live in vehicles will be allowed on site unless you have a live-in vehicle pass, as there is limited camper-van space on the site. Caravans are not allowed unless we have agreed this with you before the festival. All vehicles without a live-in pass must be covered by a car-park ticket if you will be keeping them on site during the event. Only one ticket per car is required.
When you book we will send you an email confirmation which will contain your membership details in PDF format which you should aim to bring to the event, either by printing or by display on a smart phone or other device. At the gate your membership will be checked and each person will be issued with a wristband. Wristbands may be checked at any time during the event - they show you have a valid membership. Please try to keep your wristband accessible. Anyone without a wristband, or wearing a wristband that has been tampered with, may be ejected. Broken wristbands may be replaced if you supply photographic ID at the site office, but we may not be able to replace lost wristbands.
Payment
We need to have received and processed your payment in full before your membership is fully confirmed. If paying by card using the on-line booking system, this usually happens within 30 minutes. If there are any issues with your payment, we will attempt to contact you (usually within 2 working days) to let you know and to help you complete your transaction. If you are paying by other means, such as bank transfer, we will generally confirm by email when the transaction has cleared and your membership is valid. Queer Spirit is not VAT registered.
Payment plan - If we have agreed to you paying by instalments your membership is held for you, but we reserve the right to cancel it if you fail to complete the full payment schedule before the start of the event. If you fail to pay the full amount of your payment plan we will not be able to offer any refunds on payments already made. The first payment must be made in order that the last payment is received at least one month before the event start date. Please be aware that the total amount you pay may be higher than if you paid in full when booking, this is to cover additional processing and administration costs.
Refunds
If you have paid for membership but are then no longer able to attend the event, please contact us by email or via the website as soon as you know. Provided you contact us at least 60 days before the event, we will offer you a full refund minus a 5% administration charge. If you cancel between 30-59 days before the event, we will refund 50% of what you paid. In all other cases, we will not be able to offer you any refund (as we will have already made commitments and paid funds to the venue, crew etc.) If we have to cancel the event, we will aim to give you at least two months' notice and we will return your members fee in full.
Arrival time and access to the site
No general access to the site will be available before 2pm on Thursday 15th August 2023. Vehicles (other than emergency vehicles) may not enter the site between the hours of 10pm to 10am during the event. Please be aware that although you may be allowed to leave the site during that time, you may then not be allowed back in until 10am.
Attendance & conduct
By signing up as a member you are entitled to attend the 2026 Festival. If you do not attend or if you leave early we will not be able to offer you any discount or refund on your membership.
Parents/carers or guardians are responsible for their children at all times.
During the event there will be a mixture of topics and it is your responsibility to ensure you fully understand the overall content of any workshop or ritual you are attending and what interaction / connection there will be between you and other participants. If you have any questions or uncertainties, you are best talking to the facilitator although you may also be able to get information from the Village hall.
Any form of aggressive, inappropriate, threatening or non-consensual behaviour towards facilitators, staff, crew, volunteers, traders, entertainers or other participants will not be tolerated. Any such behaviour will be addressed and if not rectified immediately will result in you being asked to leave. You may also be turned away from future events.
In the camping areas you agree to keep sound to levels that are respectful to others. Please aim not to bring personal sound systems (mp3 players etc.) to the festival (there will be lots of live music going on!) If you do wish to bring a personal music player etc please ensure it is one that can only be heard by you. We ask you to respect any official that asks you to be quieter in the area you are in. If we feel you are continuing to make excessive noise, we reserve the right to confiscate for the duration of the festival any sound systems or instruments that we feel are or are likely to operate at excessive volume. Drumming is not allowed anywhere on site after midnight (11pm on Thursday).
You agree to camp only in the designated areas on site.
Nudity is allowed in all areas of the Queer Spirit festival area, but not in the rest of the grounds owned by Bridwell Park (such as the Orangery and other grounds). Please be sensitive to the reactions of young people or those not used to clothing optional spaces.
Dogs are allowed on site but must be kept on a lead at all times.
Smoking/vaping is not allowed inside any enclosed structures including temporary structures such as tents, marquees etc.
No unauthorised trading will be allowed on site. If you are interested in being a trader at the festival, either for the entire event or for the Saturday market, please use the Trader form.
The Queer Spirit festival aims to be a fun, inclusive LGBTQI+ event and in general we will only exclude people if they breach the terms and conditions or they fail to comply with the event ethos however we reserve the right to exclude or to remove anyone from the event without necessarily stating the reasons for doing so.
Items which we ask you not to bring to the event
- Any items with an intention to retail. If you wish to trade, please fill in an application form.
- Non-personal or excessive amounts of alcohol.
- Weapons
- Body piercing or tattoo equipment
- Floating sky lanterns
- Fireworks
- Craft glitter
- Generators
- Lasers devices (such as laser pointers, laser displays etc)
- Drones or other airborne apparatus
- Gas bottles larger than 6 kg
We may, at our discretion, confiscate items not allowed on site.
Safety
You are responsible for your own physical, mental, emotional and sexual well-being and safety during the event. This includes notifying us before an event of any conditions that may impact on others or your safe participation at that event. Though we aim to create safe and supportive spaces in all parts of the event, no direct liability can be accepted by us for your well-being and safety. We will always try to ensure during the event that there is a support mechanism for you to use with your physical, emotional and sexual well-being, however the primary responsibility of self-care is yours. If you have a support person / carer in your day to day life, we would strongly recommend that you consider them coming with you to the event. If you are attending the event with anyone under 18 years of age, you also accept full responsibility for their well-being and safety.
You are not allowed to create open fires anywhere on site. Barbecues that have long legs to keep them off the ground are allowed providing you ensure that they do not scorch the grass. It is your responsibility to bring suitable means to extinguish your barbecue such as a small fire extinguisher. Please note that disposable barbecues are not allowed. Fire pits may not be used in the main camping areas.
Gas camping appliances may only be used according to safety instructions and in the open air, or in properly fitted camper-van/caravan (gas cookers and barbecues can emit carbon monoxide - you cannot see or smell it but it is a deadly gas and so you need to be using in conjunction with a correctly fitted chimney.)
Refuelling and changing of gas cylinders must be done outside. Please do not bring large gas cylinders (over 6 kg) on site without prior agreement.
Sauna / Hot Tub - If on site, you agree to read and follow all displayed health and safety information before using these facilities. You agree that use of the sauna and hot tub is at your own risk. We ask that everyone uses a towel to sit on.
Please be aware that lighting effects including strobe lighting and LED lights may be used.
Parkland Deer
The venue has a herd of Parkland Deer which roam freely all year round within designated areas of the Park. The deer must never be approached by any persons coming to the event for any event whatsoever. Whilst the Deer are a very beautiful and prominent feature of the venues landscape, they should always be considered a wild and dangerous species who would not hesitate to act vigorously and aggressively to protect their calves or themselves. If provoked, a Deer could seriously harm if not kill a dog, another animal or human being.
Ethos
Queer Spirit supports sustainability, respect for the land and respect for other people and their beliefs. We encourage you to find ways to share your travel.
- Please aim to bring your own plates, cups, bowls and cutlery.
-
Please use recycling points provided and take your rubbish home with you if possible. Remember, putting something into a bin does not make it disappear! Please do not drop cigarette butts on the ground as this can cause serious harm to animals – there are deer roaming freely in this venue. Please put them in a fire or a jar or other fireproof container that you can dispose off when you leave the site. Please do not place butts, even if appearing to be extinguished, in waste bins.
-
Please ensure all toiletries you bring to the site are eco-friendly - the toilets and hand basins on site will have liquid hand soap or sanitizer available.
-
Please aim to avoid the use of wet-wipes; if you need to use them, bring only biodegradable wipes.
-
Please respect the site boundaries. You may not enter private property on or in the vicinity of the site.
Property
You are responsible for taking home everything you brought with you to the event and for taking home or recycling any litter / rubbish. If you find you have left something behind, please contact us as soon as possible. We will endeavour to keep lost property where practicable for about two weeks after an event before donating to charity or recycling it.
Other than authorised and controlled by the organisers, no generators (petrol, diesel, bio-diesel), laser devices, fireworks, airborne lanterns (Chinese lanterns etc) or drones are permitted on site.
You may bring alcohol on site for personal consumption.
The site owners and Queer Spirit cannot accept any responsibility for your personal property so please do take care of your own belongings and give consideration to what you bring with you.
Privacy
All information you give when purchasing a membership is used as part of the process necessary for the operation of the membership scheme and attendance at the festival. You are automatically subscribed to the relevant mail list(s) on queerspirit.net so you will receive items of email that are relevant to the festival as well as other information that we feel may be of interest to you. You can modify your subscription or select to unsubscribe at any time. All information you give us is held according to UK data protection guidelines. You can read our privacy policy here.
We respect the privacy and confidentiality of all members and will not let anyone know you are a member. We expect the same conduct of all members.
Photography / video
Please always obtain consent before taking any photographs / videos of individuals or groups.
No photographs / videos are to be taken in workshop spaces without express permission of the workshop facilitator.
No photography / videos to be taken during rituals.
We will take some official photographs / film for publicity purposes and when we do so we will always aim to make it clear we are doing this. You have the right to request any images that you are identifiable in be cropped or modified to remove you from the image. If that is not possible we agree to delete those images.
No unauthorised use of recording equipment for professional or profit-making purposes will be allowed anywhere on site.
Information and emails
Before the event we will send one or more messages to the email address you originally registered with and it is important that you read these before attending. You may wish to add the email addresses
During the event, we will make every attempt to clearly post information about all events taking place during the festival so you have plenty of opportunity to find out what is involved before taking part.
Glamping
Additional T&Cs - Queer Spirit Festival Glamping
Crew membership
We have a limited amount of crew memberships for people who wish to work a set number of hours in return for a reduced or free membership. The crew of any event plays a key role in helping ensure the event runs smoothly and so we ask you to agree to the guidelines for crew (there may be specific guidelines for each type of crew member.) These are in addition to the terms given here.
Trader Places
Standard memberships are for personal use only, and do not allow any form of commercial activity. If you are interested in being a trader at the event please fill in an application form.
If you are attending the event as a trader we ask you to agree to the extra terms and conditions for traders. These are in addition to the terms given here and where the terms are different to stated here, the Trader terms and conditions override them.
Complaints and disputes
We hope that your interaction with us will not cause you any issues or problems but we recognise that there may be times when something goes wrong. If you wish to register a complaint or a dispute with us, contact us by email in the first instance at
Thank you for reading through the Terms & Conditions and we look forward to welcoming you as a Queer Spirit member.
This website is owned and operated by Queer Spirit Festival CIC, a not for profit organisation trading in the UK
- Queer Spirit, Flat 2 306 South Lambeth Road, London, SW8 1UQ
